Messages: How to Add a Signature to Emails
Save your email signature once and add it to any message you send from RocketReach.
Short answer: Go to Account Settings > Mailboxes, create a signature, and mark it as your favorite. Your current favorite signature is automatically added to new email messages, Templates, and Sequences automatically. You can switch it off or select a different saved signature in any message compose window.
Works in: All Messages areas, including one-off emails, email templates, Sequences, Autopilot, and Nova (Beta).
Available with: All plans, including Free, Essentials, Pro, Ultimate, Custom (Enterprise), and other legacy plans.
📑 In this article - click to jump to section:
- Overview
- Step-by-Step Instructions
- Good to Know: When Your Signature Is Added
- FAQ & Troubleshooting Tips
Overview
Why to use signatures:
Email signatures let you write your sign-off once and reuse it anywhere within RocketReach. You can even save multiple variations. You'll save time (and typos!) because the correct text is ready to insert into any email.
Where signatures can be used:
Once saved, email signatures can be added to any email you send from RocketReach.
| Message type | Signatures available to use? |
| One-off emails | Yes |
| Saved templates | Yes |
| Sequences | Yes |
| Autopilot | Yes |
| Nova (Beta) | Yes |
| 💡 Important! Creating a signature will NOT automatically add it to existing email templates or existing Sequence steps. If you wish, you may edit existing templates and steps to use a saved signature. |
Before you start:
- Connect a mailbox in Account Settings > Mailboxes. (Learn More: Connecting Your Mailbox)
- Have your signature text ready, such as your name, title, company, and website link.
- Please note: Images and attachments are not supported at this time.
Step-by-Step Instructions
Step 1: Create a signature
- Go to Account Settings > Mailboxes.
- Scroll down to the "Signatures" section and click 'Create New Signature.'https://rocketreach.co/account?section=nav_gen_mailboxes
- Give it a name you'll recognize, like "Main" or "Long Version."
-
Paste or type your signature. If you want to add special formatting like bold text or hyperlinks, click the icon below the text edit area.
- When you're finished, click Save.
| ⚠️ Images and Attachments are associated with security risk and higher rates of spam/blocked delivery. It is recommended to NOT include images or attachments in cold emails. |
Step 2: Mark your favorite
Click the favorite icon next to the signature you want as your default:
Your favorite signature is the one RocketReach offers in every compose window.
💡 Pro Tip: You can save more than one signature. Only your favorite shows up in the compose area. If you switch campaigns and need to share different info, you can also switch your favorite signature.
Step 3: Use it when you write an email
If you have a 'favorite' signature set, it will be automatically added in the main text area at the end of your 'favorite' template (if set).
Alternatively, you can change the signature by clicking the pencil icon (below the main text area):
Don't need a signature? Click the pencil and select 'No signature' to remove the current signature text.
Need to edit it? Click Manage signatures in the compose window. This opens your signature settings.
Good to Know: When Your Signature is Added
Your signature is added automatically only for new messages. Any email or template that you made before this update (11/10/2026) is defaulted to 'No signature' (nothing was changed).
| If you… | Signature starts as… |
| Are writing a new email, template, or Sequence step | Your favorite signature |
| Are editing an existing email, template, or Sequence step | No signature |
| Have not set a favorite signature | No signature |
To add a signature to an existing Sequence step or template, go to the Sequence or template and select the desired signature. Be sure to proofread the email and make any necessary updates!
FAQ & Troubleshooting Tips
❓ Can I edit or change a signature after I make it?
Yes, you can edit a signature any time you want by returning to Account Settings > Mailboxes. For the signature you want to change, click the pencil icon (far right) then make any changes. Remember to click 'Save'!
❓ If I edit a signature, do the changes reflect everywhere?
Yes, editing a signature will automatically sync the changes throughout RocketReach anywhere the signature is being used. This is one of the benefits of using signatures!
❓ Emails sent from a Sequence or Autopilot didn't include my signature.
Messages made before this update (11/10/2026) start with no signature. Alternatively, you may have saved a template or Sequence step without selecting a signature.
If you want an existing Sequence or template to use a new signature, you will need to edit it. Open the Sequence or template, click the pencil icon below the main text area, and select the desired signature. Remember to review your email and save changes!
❓ I saved more than one signature. How do I use a signature that isn't my favorite?
When you're on the email compose window, look below the main text area. There is a button for the text editing menu, and a 'pencil' icon button. Click the pencil icon to open the signature selection menu, then click the desired signature.
❓ I don't see the option to select the signature.
Make sure you have at least one saved signature. If you have none, click Manage signatures to create one.
❓ Can I add a signature to just one email?
Yes. Change the selector in that compose window. It only affects that message, not your settings.
❓ Does Nova add my signature to its drafts?
Yes, Nova drafts use your favorite signature. Check it on the 'Email Draft' tab before you send.
Additional Resources
Send a Sequence of Emails | User Guide
Save and Use Email Templates | Messages