Messages: Emailing Multiple Contacts in Bulk
Once you connect your Gmail or Outlook email mailbox (Learn More), you can send emails to contacts that you access in RocketReach. Emailing contacts one at a time (Learn More) with a personalized and highly specific message is the best practice to maximize response rate. However, you can also send individual emails to many people (bulk email / mass email).
📑 In this article - click to jump to section:
- Recommended Preparation
- Method 1: Send 2-50 Emails from People Search
- Method 2: Send 25+ Emails with Autopilot
- Method 3: Send Emails to My Contacts
Recommended Preparation
Before you start, please note:
- Connect your Gmail or Outlook mailbox — Learn More or Connect Now
- Check your set preference for email type — Learn More or Check Now
- Save an email template to use later — Learn More or Save Now
- Prepare a search with your criteria — Learn More or Search Now
When sending emails using the methods below, please remember:
- When a contact has multiple available email addresses, only one (1) is used to send one email. Your Email Type saved preference determines which email address is used (Learn More). If no email address is available, then no email is sent to that contact.
- Each emailed contact receives an individual email and cannot see who else received the email. The email will show your connected email account as the sender.
- For best results, please prepare a Message Template for each project and utilize the Variables to personalize the content (Learn More).
- A daily email limit applies to all users (Learn More).
Method 1: Send 2-50 Emails from People Search
On the People Search page, you can lookup (add) new contacts and immediately email them in a combined action.
- In your search results, select the desired contacts using the checkbox on the left end of the profile row, or select the entire page by using the checkbox at the top of the results:
- Click the "Email Contacts" button located toward the top of the page.
- A window will open where you can select the desired saved Messages Template, then click the "Send Email" button.
Messages will begin sending! You can see the results on the Messages Activity page.
IMPORTANT NOTES:
- One (1) Lookup Credit will be used for each selected new contact where at least one (1) verified email address or phone number is provided. (If your selection includes contacts that were previously looked up, you will not be double-charged additional Lookup Credits.)
- Select contacts from only one (1) page of search results at a time; you must complete an action (lookup or email) before moving to a different page.
- To email more than 50 contacts, please utilize Autopilot (Method 2) or go to My Contacts (Method 3).
Method 2: Send 25+ Emails with Autopilot
Use Autopilot while viewing People Search results for large batch emailing or to automatically add and email new contacts over time.
🔗 How to Set Up Automatic List Generation with Autopilot
Method 3: Send Emails to My Contacts
On the My Contacts page where all of your previously accessed contacts are stored, Tags make it easy to select groups of contacts to mass email.
- Select the desired contacts, either with the checkbox on the left end of the row or by using the filters to change which contacts are shown. (See video below for demo.)
- In the actions row at the top right, hover over the envelope icon to expand the button to Email Contacts -- click!
- A window will open where you can chose the desired saved Messages Template, then click the "Send Email" button.
Messages will begin sending! You can see the results on the Messages Activity page.
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